Procedure for Withdrawing

There are many academic and financial implications for students who withdraw once a semester has started. Students are encouraged to speak with their academic advisor and with Enrollment Services to understand the impact such a decision will have.

If it becomes necessary for undergraduate degree students to withdraw or request a leave of absence from the University, the WNE University Withdrawal/Leave Form must be submitted. Absence from class without completing the official withdrawal/leave process does not constitute withdrawal nor does the submission of course drop forms. Undergraduate students: please note that mid-semester Medical Leave requests require you to submit supporting documentation to the dean of students.

Students considering a leave of absence or withdrawal are urged to use the Withdrawal Checklist, and to speak with their academic advisor and Enrollment Services. Withdrawal and leave requests will be made part of the student’s permanent record maintained in Enrollment Services. 

When extenuating circumstances prevent a student from filing the form on the website, an application for withdrawal by email is acceptable. The email should state the reasons necessitating the withdrawal and should be directed to Enrollment Services at records@wne.edu.

The effective date of an official withdrawal is the date the student submits the WNE University Withdrawal/Personal Leave Form or otherwise notifies the registrar's office of such in writing, or the last documented date of an academically-related activity in which the student participated if that date is later than the date of notification. If a student leaves the University without providing official notification, the withdrawal date is the midpoint of the payment period or period of enrollment, as applicable, or the last documented date of an academically-related activity in which the student participated. Academically-related activities include physically attending a class where there is an opportunity for direct interaction between the instructor and students; submitting an academic assignment; taking an exam; participating in an interactive tutorial or computer-assisted instruction; attending a study group that is assigned by the University; participating in an online discussion about academic matters; and initiating contact with a faculty member to ask a question about the academic subject studied in the course.

Financial Implications of Withdrawal After the First Day of Classes

Any approved tuition, room and board refunds will be computed on the basis of the effective date described above. Absence from class without completing a withdrawal form does not constitute withdrawal nor does the submission of course drop forms. Refunds are made in accordance with the Withdrawal and Refund Policy. Students who withdraw with an unpaid balance will be financially liable for any amount remaining unpaid after a refund credit, if any, has been applied to the balance. Students who withdraw from the University will have transcripts and diplomas withheld until all financial obligations have been met.

Any refund resulting from a reduction in the number of hours registered will be made on the basis of the above schedule. Full-time students will not have any adjustment in tuition if, after the course reduction, they are still enrolled full-time according to their academic program's guidelines. Questions about full-time status should be directed to the University Registrar.

The Higher Education Amendments of 1998 require students receiving Federal Title IV financial assistance who withdraw or otherwise cease attendance on or before 60 percent of the way through the semester to have their assistance reduced based on calendar days enrolled versus the length of the semester. Programs affected are Pell Grants, Supplemental Education Opportunity Grants, Federal Direct Ford Subsidized Loans, Federal Direct Ford Unsubsidized Loans, and Federal Direct Ford Plus Loans but not Federal Work-Study. The calculation of the amount to be returned to these funds may result in the student owing a balance to the University and/or the Federal Government. Institutional scholarships and grants will be adjusted according to the same percentage as tuition charges. State Aid will be adjusted according to the same percentage as the federal aid.